Business Continuity Plan Template

June 28th, 2009 · No Comments · Business, Software Development

This Business Continuity Plan includes a 48 page Word template, 12 Excel spreadsheets as well as Business Impact Analysis, Damage Assessment Report templates.

The Business Continuity Plan template will enable you to recover quickly and effectively from an unforeseen disaster or emergency. An organization which fails to provide a minimum level of service to clients following a disaster may not have a business to recover.

Use this Business Continuity Plan to:

Assess potential risks and prepare contingencies for
unforeseen events, such as disaster scenarios
Maintain a minimum level of service while restoring your
organization to normal business operations
Protect the customer base and protect business functions
which provide products or services
Minimize interruptions to normal operations
Minimize the economic impact of the interruption
Establish alternative means of operation in advance
Train personnel with emergency procedures
Restore service to normal mode of operation

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This template will help you establish procedures to recover systems following a disruption. This template allows you to:

Define Notification & Activation phases to detect and assess damage
Identify the activities, resources, and procedures needed during interruptions to normal operations.
Assign responsibilities to authorized personnel
Ensure coordination with staff who participate in the
Disaster Recovery Planning.

Difference between Business Continuity and Disaster
Recovery

Business Continuity is PROACTIVE.

How do I avoid or mitigate the impact of a risk

Disaster Recovery is REACTIVE.

How do I recover from a disaster and restore the organization to normal business operations after a risk has occurred.
Disaster Recovery is part off the overall Business Continuity plan
This BCP provides templates, checklist, forms, and guidelines that cover all functions required in Business Continuity Planning. These include preparing risk assessments, mitigating against potential crises, procedures to handle the disaster recovery phase, and organizing testing, training and maintenance instructions for keeping the plan up-to-date.

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Chapter 1, Introduction

Chapter 2, Management Approach

Chapter 3, Risk Assessment

Chapter 4, Contingency Strategy

Chapter 5.1, Disaster Recovery Tasks

Chapter 7, Communication Plan

Chapter 8, Testing

2 Free Word Templates

Damage Assessment Report

Business Impact Analysis template

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and 12 Free Excel Templates
including…

Responsibility Matrix

Recovery Tasks

Desktop Inventory

System Profiles

Risk Assessment

Communication Schedule

1. Introduction

1.1 Purpose

1.2 Applicability

1.3 Scope

1.4 Critical Business Functions

1.5 Planning Principles

1.6 Assumptions

1.7 Prerequisites

1.8 Backup Site

1.9 Alternative Back-up Sites

2. Management Approach

2.1 Policy

2.2 Governance and Accountability

2.3 Business Continuity Contacts

2.4 Vendor Contacts

2.5 Roles & Responsibilities

3. Risk Assessment

3.1 Deliberate Disruption

3.2 Environmental Disasters

3.3 Services

3.4 Systems

3.5 Security

3.6 Other Potential Scenarios

4. Contingency Strategy

4.1 Backup and Recovery Strategies

4.1.1 Objectives

4.2 System Description

4.2.1 Recovery Response Time

4.2.2 Single Points of Failure

4.2.3 Latency

4.2.4 System Redundancy

4.2.5 Data Integrity

4.2.6 Business Costs during Downtime

4.2.7 Backup Procedures

4.2.8 Data Restore Procedures

4.2.9 Maintaining Log Files

4.2.10 Fail Over Procedure

4.2.11 Recovery Steps

4.2.12 Restoring Service

4.2.13 Hot Stand By

4.2.14 Spare Systems

4.2.15 Data Recovery

4.3 Backup Site

4.3.1 Office space

4.3.1.1 Work space

4.3.1.2 Meeting space

4.3.1.3 Storage space

4.3.1.4 Safe

4.3.2 Office equipment

4.3.2.1 Telephone

4.3.2.2 Fax

4.3.2.3 E-mail

4.3.2.4 Mail, courier, and messenger services

4.3.2.5 Stationery, photocopying, and other facilities

4.3.3 Computer equipment

4.3.3.1 Personal Computers

4.3.3.2 Printer

4.3.3.3 Non-Recovery Departments and Personnel

4.4 Returning to Normal Operations

4.4.1 Original Site Restoration

4.4.2 Concurrent processing

4.4.3 Plan deactivation

5 Disaster Recovery Procedures

5.1 Disaster Recovery Task #1

5.2 Disaster Recovery Task #2

6. Notification & Activation Procedures

6.1 Criteria for activating the Disaster Recovery Plan

6.2 Procedure for activating the Disaster Recovery Plan

6.2.1 Decision to Invoke the Disaster Recovery Plan

6.2.2 Invoking the Disaster Recovery Site

6.2.3 Contacting the Third Party Recovery Team

6.2.4 Contacting the Operations Managers

6.2.5 Contacting the Operations Team

6.2.6 Contacting the Human Resources Manager

6.2.7 Contacting Remote Users

6.2.8 Activating the Communications Plan

6.2.9 Moving to the Backup Site

6.2.10 Getting Setup on the Backup Site

6.3 Damage Assessment Procedure

6.4 Response Checklist

6.5 Follow-Up Checklist

7 Communications Plan

7.1 Communications Schedule

7.2 Message to Employees

7.3 Message to Clients

8. Testing

8.1 Testing Approaches

8.2 Testing Tasks

8.3 Testing Schedule

9. Training

9.1 Scope

9.2 Training Requirements

9.3 Audience

9.4 Roles and Responsibilities

9.5 Training Evaluation

9.6 Delivery Method

9.7 Materials

9.8 Duration

9.9 Size

9.10 Facilities

9.11 Instructor Evaluation

9.12 Updates

9.13 Staffing

10. Maintenance

10.1 Maintenance Activities

10.2 Configuration Management

10.3 Risk Assessment

10.4 Testing

10.5 System Protection

10.6 Maintenance Reports

10.7 Documentation

10.8 Quality Assurance Activities

What’s included in the template pack

The templates are in Microsoft Word and Excel and can be downloaded online for only $9.95.

The template pack includes the following documents:

Business Continuity Plan	48 page template
Business Impact Analysis	2 page template
Damage Assessment Report	1 page template
Communications Schedule	1 x worksheet
Desktop Inventory	1 x worksheet
Disaster Recovery Matrix	1 x worksheet
Hardware Inventory	1 x worksheet
Inspection Report	1 x worksheet
Inventory Profiles	1 x worksheet
Recovery Point Objective Matrix	1 x worksheet
Recovery Tasks	1 x worksheet
Tests	1 x worksheet
Responsibility Matrix	1 x worksheet
Risk Assessment	1 x worksheet
System Profiles	1 x worksheet